Job Details

Rubin and Rudman is seeking a full-time Billing Coordinator to be responsible for all aspects related to billing. The successful candidate is detail-oriented, organized and self-motivated with strong interpersonal skills.

Responsibilities include but are not limited to the following;

• Monitor and process daily billing workflow tickets and respond promptly and professionally
• Coordinate with the other departments to ensure all services are accurately billed
• Research, resolve and respond to billing discrepancies and escalate issues
• Reviews, edits and finalizes pre-bills in response to requests
• Process write-ups, write-downs, and bill adjustments
• Updates billing profiles on client and matter level (rates changes, rate exceptions, etc.)
• Updates client and matter information including addresses and closing matters
• Assists in processing e-bills (creation, upload, approval acceptance)
• Assist in preparing the monthly proformas and statements: printing and sorting
• Prepare IOLTA reports monthly and apply retainer funds as directed by attorney
• Provide monthly reports for management, practice leaders and attorneys
• Provide monthly reports on billings, AR and WIP
• Provide general administrative support including filing and may perform back-up duties for other positions within the accounting work group

Qualifications:

• A minimum of two years of billing experience, legal industry preferred
• High level of accuracy, accountability and attention to detail
• Must be able to multitask and prioritize assignments
• Excellent communication, research, problem solving and time management skills
• Able to build relationships with internal departments and comfortable talking to all levels
• Intermediate Excel skills and working knowledge of Office
• Experience using Elite or Aderant is a plus

Rubin and Rudman, LLP is an equal opportunity employer. All applicants will be considered for employment without attention to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.