Job Details

Postdoctoral Program Coordinator

The Postdoctoral Program Coordinator will support the Associate Vice Chancellor for Research in the development, implementation, and evaluation of high-quality professional development and training programs for postdoctoral fellows at UAMS. This position is responsible for independently managing the operational, communications, and logistical components of postdoctoral programming. The Program Coordinator will oversee program planning, digital communications, website management, promotional material development, and event execution for the Office of Postdoctoral Affairs. The role requires strong organizational skills, technical proficiency, strategic communication ability, and the capacity to manage multiple concurrent initiatives with minimal supervision. This position requires a highly motivated, detail-oriented self-starter who delivers exceptional customer service and demonstrates excellent written, verbal, and interpersonal communication skills. The Program Manager must exercise sound judgment, maintain confidentiality, and demonstrate cultural sensitivity in working with a diverse postdoctoral community. Occasional evening and weekend work is required.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department: RESH | Associate VC

Summary of Job Duties:

35% Program Operations & Administration

- Manage calendar planning, scheduling, invitations, and space reservations for at minimum 2-3 monthly programs and events

- Coordinate event logistics including catering, audiovisual setup, materials preparation, room setup and breakdown

- Track attendance, maintain program records, and manage participant data

- Develop and maintain standard operating procedures for programming

- Manage program budget for events and future events, in coordination with annual operations budget set up for the program

25% Communications & Digital Engagement

- Manage and update the Office of Postdoctoral Affairs website (WordPress or equivalent CMS)

- Develop and distribute newsletters, email campaigns, and targeted communications

- Design promotional materials (flyers, graphics, digital assets) using Canva or other design platforms

- Maintain consistent branding and messaging across platforms

- Serve as primary communications liaison to postdoctoral fellows

25% Program Development & Evaluation

- Conduct needs assessments and research best practices in postdoctoral professional development

- Design instructional materials (presentations, handouts, surveys, assessments)

- Collect and analyze program evaluation data to inform strategic planning

- Assist in reporting outcomes to leadership

10% Engagement

- Engaging and educating the institutional community and postdoctoral fellows about Post-Doc Academy

- Traveling to training workshops, conferences, meetings and/or professional associations events outside of UAMS as needed.

- Actively participate in Research-related committees, providing service to the Division as required.

5% Performs other duties as assigned

Salary Information: commensurate with education and experience

Required Documents to Apply: Curriculum Vitae, Resume

Optional Documents: Proof of Veteran Status

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity: Grasping, Hearing, Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion, Sitting, Talking

Frequent Physical Activity: Standing, Walking

Occasional Physical Activity: N/A

Benefits Eligible: Yes